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BASIS Team
December 2004
HPOMENU 1 DEMO Main mENU for hourly time sheets - MENU 05/27/04 09:20
Command: Action: BU: Emp ID: Date: 09/08/2001
HTC: WR Seq:
-------------------------------------------------------------------------------
CMD Command description Required key fields
---- ---------------------------------------- ------------------------------
_ LAAC List All Available Commands Starting command ID
_ MHAC Menu Hierarchy of Available Commands
_ SUNE Set Up New Employee SSN
_ WR Wage Rate Emp ID, BU, WR Seq, HTC
_ UWR Update Wage Rate Emp ID, BU, WR Seq, HTC
_ UWRS Update Wage Rate Supervisor Emp ID, BU, WR Seq, HTC
_ BIO BIOgraphical information Emp ID
_ HT Hourly Titles HTC
_ MTE Menu of Time Entry commands
_ MHRC Menu of Human Resource Commands
_ JOBS online JOB Submission Job Name
_ MLST Menu of LiST commands
_ MAIC Menu of Application Independent Commands
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Quit
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The application was designed to allow electronic processing of new employee setup, requests for wage rate approval, time entry, and all necessary authorization.
In addition to the commands where employee records are first setup, there are commands for:
Employee data is obtained through employee information commands. Departments are able to access a variety of information related to hourly employees through several list functions which allow users to search for particular groups of employees or types of records.
At its most basic level, the Hourly Time application helps departments establish a new hourly employee on the payroll system, define the budgetary unit for which the employee works, submit and approve wage rate forms (which define the job title, pay rate and effective period as well as the cost center(s) under which the employee will be paid), enter, submit and approve time worked by the employee, and manage information about employees through the use of the list functions. The bottom line is the system is used to record time worked by hourly employees so that they can be paid in a timely and accurate manner.
Note: You have the capability to list employees and see if they have an I-9 on file through:
| LHBU | List Hourly employees for a BU |
| LABU | List Appointed employees for a BU |
On these two lists you'll see a column to the right of the screen labeled I9 Required. An "X" in this column for an employee indicates the need to follow up on the I9 and/or Drug Free paperwork to avoid rerouted checks. Remember that other campus departments may still use a manual process to hold a check at the Treasurer's Office. If you receive a stub which is stamped "Held," call the Treasurer's Office so they can inform you and the employee of the reason for the hold. In the case of the I-9DF form, you will have to work with the Employment Unit of the Human Resources Department in order to help the University comply with state and federal regulations and to get the check released in a timely manner.
Figure 2. Data Entry Screen -
SUNE
All entries are valid, press PF10 to Save
HPOSUNE 1 DEMO Set Up New Employee - SUNE 07/23/97 11:35
Command: Action: A BU: Emp ID: Date: 05/10/1997
HTC: WR Seq: A SSN: 143-78-4567
-------------------------------------------------------------------------------
Action: A SSN: 143-78-4567
Emp ID:
First Name : Alfredo Name and Address is
Middle Name: from the SUNE screen
Last Name : Fettucine
Address: 1418 S. Pasta Ln.
City : Fayetteville
State : AR Zip: 72702
Appt Check Distribution BU:
Gender(F/M): M Hourly Check Distribution BU: HMRS
Racial/Ethnic: HIS Date of Birth: 03/14/1963
Updated: By:
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit RStrt Save
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The following sections describe the SUNE function:
Note: To ensure that an employee is not accidentally entered into the system twice under slightly different SSNs, please refer to "How to Use the Employee Name Search Facility" for help on using the Name Search function. You should use this facility every time you prepare to enter an employee into the system. With 40,000 entries and counting, it is very possible that you could duplicate someone already on the database.
Once all values have been input, press PF10 to save.
The Employee Name Search facility assists users in accessing employee records when they do not know the system assigned employee identification (Emp ID) number. The employee database file currently includes approximately 40,000 entries; so there are naturally a number of duplicates or near duplicates. Merely selecting a name from a list has some obvious accuracy risks, such as performing status changes or record additions for an employee other than the one intended. The facility is designed to increase the accuracy of this process by providing certain personal data against which the user can crosscheck:
Figure 3. Data Entry Screen -
WR
HPOWR 1 DEMO Wage Rate - WR 05/27/04 10:03
Command: Action: A BU: ENGR Emp ID: 100463 Date: 09/08/2001
HTC: CA1 WR Seq: A
----------------------------------------------------------------------------
Action: A Emp ID: 100463 Smith, Calla Lilly WR Seq: A
BU: ENGR Engineering HTC: CA1 Clerical Assistant I
Screen 1 of 2
Effective from: 08/01/2003 thru: 08/01/2004 Status: A
Date Last Paid: Check Distribution Budgetary Unit: SADE
Hourly Wage Rate: 6.00 _ Work Study _ Special Rate
Min: 5.15 Max: 9.42 _ Unit Based _ OT Straight Rate
_ Different and Sporadic
Cost Centers Descriptions Percent Allocated
0102 16010-44-0000 Dean of Engineering 100
Supervisor:
Comments
New employee for Dean's office.
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit RStrt NextS Save CComm
All entries are valid, press PF10 to save transaction
|
The following sections describe the Wage Rate function:
Note: The BU does not necessarily have to relate to the cost centers used to pay for the wages.
See Tips on use of Copy
Note: See Tips section on use of Withdraw
Used for any wage rate for a Work Study employee.
Used when the employee is paid under a system of units worked instead of hours. Marking this indicator enables the UNIT time entry command for the affected wage rate, and it adds the Human Resources Employment department to the review chain.
A special indicator used when the employee's work is not routine. Marking this indicator has an affect on the calculation of overtime, and it should only be used when an agreement exists with the Human Resources Classification and Compensation department. The Class/Comp department is added to the review chain when this indicator is marked.
Allows entry of a rate of pay either below or above the range normally allowed by the State. Other paperwork approvals must exist to allow this. Such approvals are granted and maintained by the Employment department in Human Resources, which is added to the review chain when this indicator is marked.
Used when time beyond 40 hours in a week is to be paid at the normal rate of pay instead of time-and-a-half. As with Different and Sporadic, this should only be used when an agreement exists with the HR Class/Comp department, which is added to the review chain when this indicator is marked.
You can enter from one to ten cost centers (CCCs) on a wage rate. It is recommended that you enter any cost center numbers which might be used to pay the employee, since you have room for up to ten. You do not need to assign percentages to all of them, but if you enter the numbers you can use them at a later date if need be. You must simply ensure that at least one center has a percentage assigned to it, and that the total percentage equals 100. Should you need to alter the percentage distribution for the cost centers on the wage rate, you can either use the UWR (Update Wage Rate) command, or press the PF9 key to enter the cost center window within a time entry command.
Note: Use only cost center numbers that will remain active for the life of the wage rate. If any CCCs on a wage rate become inactive (e.g., an expired grant), it becomes inactive. To create an active wage rate that can be used to enter time sheets, you must either create one from scratch, or use the expired one as a template (with an Action of C (copy) on the WR command) to create a duplicate, except for the altered CCCs. In either case the wage rate will have to move through all approval channels before it can be used to enter time.
Figure 4. Data Entry Screen -
UWR
HPOUWR 1 DEMO Update Wage Rate - UWR 12/08/04 14:13
Command: Action: U BU: ENGR Emp ID: 100463 Date: 10/05/2001
HTC: CA1 WR Seq: A
-------------------------------------------------------------------------------
Action: U Emp ID: 100463 Smith, Calla/Lilly WR Seq: A
BU: ENGR Engineering HTC: CA1 Clerical Assistant I
Effective from: 08/01/2001 thru: 06/30/2002 Status: A Percent
Cost Centers Descriptions Allocated
0102 16010-44-0000 Dean of Engineering 100
Updated: By:
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode RStrt NextR Save
Make changes and press ENTER to validate
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The following sections describe the UWR (Update Wage Rate) function:
Note: New CCCs (not on original form created via the WR command) cannot be added here. You can, however, reset the allocation between any existing centers.
Once changes are saved (by pressing PF10) the wage rate is used to enter time in the same manner as the original wage rate. No TARGET routing is required.
The choices you have are:
Figure 5. Data Entry Screen - Time
Entry By Day
Decoding has been performed TEBD 12/08/04 14:46
Command: Action: V BU: ENGR Emp ID: 100463 Begin Date: 09/12/2001
HTC: CA1 WR Seq: B End Date: 09/25/2001
-------------------------------------------------------------------------------
Action: V BU: ENGR Emp ID: 100463 Name: Smith, Calla Lilly
WR Seq: B HTC: CA1 Clerical Assistant I
Hrly Check Dist: SADE Period: 09/12/01 thru 09/25/01
Sun Mon Tue Wed Thu Fri Sat
--12-- --13-- --14-- --15--
Worked: 4.00 3.00 4.25
Holiday:
--16-- --17-- --18-- --19-- --20-- --21-- --22--
Worked: 2.00 8.00 8.50 8.50 8.50 8.50
Holiday:
--23-- --24-- --25--
Worked: 3.50 6.00
Holiday:
Worked:
Holiday:
Hrs Worked: 64.75 Holiday Hrs: Rate: 8.50
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode NextR CCC EMail
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The following sections describe the TEBD (Time Entry By Day) function:
Remember, you can enter overtime during the same session--it no longer must be treated as a separate transaction. The system will automatically calculate overtime and will report it to you. It is scheduled to be paid on the next overtime pay date, assuming all approvals are received.
To enter time you must first have an approved wage rate, and your time entry must be referenced to this specific form. If you attempt to enter time with an incorrect hourly title, wage rate sequence or budgetary unit or if the selected form is not active or is expired you will receive an error message.
Figure 6. CCC Distribution Window -
Time Entry By Day
Decoding has been performed TEBD 12/08/04 14:46
Command: Action: V BU: ENGR Emp ID: 100463 Begin Date: 09/12/2001
HTC: CA1 WR Seq: B End Date: 09/25/2001
-------------------------------------------------------------------------------
Action: V BU: ENGR Emp ID: 100463 Name: Smith, Calla Lilly
WR Seq: B HTC: CA1 Clerical Assistant I
Hrly C Cost Center Distribution
Cost Center Hours Percent i Sat
0102 16010-44-0000 29.25 45.00 4-- --15--
Work 0102 15020-11-0000 35.50 55.00 .25
Holid
1-- --22--
Work .50
Holid
Work
Holid
Work Calculate % by hours 64.75
Holid PF1=Help PF3=Quit
Press PF3 to quit .50
Enter- 10--PF11--PF12---
Help Suspd Quit DCode NextR CCC EMail
Please enter new key fields
|
To enter holiday hours, place your cursor on the field for the appropriate date and press PF6. This will access a window for holiday time entry. Simply input the proper hours and save the transaction. As with the cost center changes above, this is a separate transaction and you will have to save it and the time transaction by pressing PF10 on each screen.
Figure 7. Decode Window - Time Entry
By Day
HPOTEBD 1 DEMO Time Entry By Day - TEBD 12/08/04 14:48
Command: Action: V BU: ENGR Emp ID: 100463 Begin Date: 09/12/2001
HTC: CA1 WR Seq: B End Date: 09/25/2001
-------------------------------------------------------------------------------
Action: V BU: ENGR Emp ID: 100463 Name: Smith, Calla Lilly
WR Seq: B HTC: CA1 Clerical Assistant I
Hrly Time Entry DeCode
-------------------------- Reported --------------------------
Hourly rate: 8.50 Hours worked: 64.75 Holiday hours: --
Wor
Holi -------------------------- Paid as ---------------------------
60.75 Regular (non-OT) hours =>$ 516.38 to be paid 10/25 --
Wor
Holi 4.00 Overtime hours @ OT rate =>$ 51.00 to be paid 11/15
Wor ----------------------- Distributed as -----------------------
Holi 0102 16010-44-0000 255.26 0102 15020-11-0000 312.12
Wor
Holi
Enter Last updated via: TEBD by: PAY04 on: 12/08/04 14:46 F12---
Press ENTER to continue Mail
Pleas
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Note: If overtime exists because other time entries have been entered for the same period. They can viewed using LTEW (List Time for an Employee for a Week) function.
Figure 8. Data Entry Screen - Time
Entry By Time
HPOTEBT 1 DEMO Time Entry By Time - TEBT 12/08/04 14:52
Command: Action: V BU: ENGR Emp ID: 100463 Begin Date: 09/12/2001
HTC: CA1 WR Seq: B End Date: 09/25/2001
-------------------------------------------------------------------------------
Action: V BU: ENGR Emp ID: 100463 Name: Smith, Calla Lilly
WR Seq: B HTC: CA1 Clerical Assistant I
Hrly Check Dist: SADE Period: 09/12/01 thru 09/25/01
MO Day In Out Hours MO Day In Out Hours MO Day In Out Hours
Sep 12 0800 1200 4.00
Sep 13 0800 1200 4.00
Sep 14 0800 1000 2.00
Sep 17 0900 0930 0.50
Sep 17 1300 1430 1.50
Sep 18 0800 1000 2.00
Sep 19 1300 1530 2.50
Sep 20 1200 1330 1.50
Sep 21 0800 0930 1.50
Sep 24 1000 1200 2.00
Sep 25 0930 1030 1.00
Sep 25 1330 1430 1.00
Total Hours: 23.50 Hourly Rate: 8.50
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode NextR CCC EMail
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The following sections describe the TEBT function:
Figure 12. Data Entry Screen - UNIT
pay entry
HPOUNIT 1 DEMO UNIT pay entry - UNIT 12/08/04 15:08
Command: Action: A BU: ENGR Emp ID: 100463 Begin Date: 09/12/2001
HTC: CA1 WR Seq: C End Date: 09/25/2001
-------------------------------------------------------------------------------
Action: A BU: ENGR Emp ID: 100463 Name: Smith, Calla Lilly
WR Seq: C HTC: CA1 Clerical Assistant I
Check Dist: Period: 09/12/01 thru 09/25/01
Units: 3.00 at Rate: 500.00 Equal Dollars: 1500.00 Paid On: 10/25/01
Cost Centers Descriptions Percent
0102 16010-44-0000 Dean of Engineering 45.00
0102 15020-11-0000 HKRD-On-Campus Cr Instruc 55.00
Created: Updated: By:
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit RStrt Save
All entries are valid, press PF10 to Save
|
The following sections describe the UNIT function:
If you enter dates which cross a record already in existence, the system will pull up the conflicting record and change the banner dates to show you the offending record. You will be required to change the dates so that no dates overlap. Finally, you are able to use partial units, and the system will perform a gross pay calculation based upon your entry.
Figure 13. Data Entry Screen - Hourly
Time Approval
HPOHTA 1 DEMO Hourly Time Approval - HTA 12/09/04 15:08
Command: Action: V BU: ENGR Emp ID: 100463 Date: 10/25/2001
HTC: CA1 WR Seq: C
----------------------------------------------------------------------------
Action: V BU: ENGR Engineering Hourly Payroll Date: 10/25/2001
Status of hourly time approval: A Approved
Note:
(Use command LTBU to access complete pay information)
Employee ID and Name Title Sq Begin End Total Pay
144767 Boone, Natalie CA1 A 09/11/2001 09/20/2001 149.87
108307 Davis, Michael H TA2 A 09/11/2001 09/20/2001 112.00
110137 De jesus, Jairo A CA1 A 09/11/2001 09/20/2001 77.00
137698 England, Melanie Alicia TA1 A 09/11/2001 09/20/2001 208.00
141832 Medley, Brian P TA1 A 09/11/2001 09/20/2001 208.00
110139 Samdani, Quazi G TA1 A 09/11/2001 09/20/2001 282.50
125771 Sekiguchi, Tetsundo CA1 B 09/11/2001 09/20/2001 129.25
100463 Smith, Calla Lilly CA1 C 09/11/2001 09/20/2001 2,000.00
Hourly Time Sheets 1 thru 8 of 12
Approved: 12/09/2004 15:08 By: PAY04
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode Forwd NextR
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The following sections describe the HTA function:
Note: If a budgetary unit does not submit and approve all time sheets for the pay period, a check will be cut for the sheets not submitted and held at Payroll until written approval is obtained.
It is important that you realize that you must not submit your time until you are certain that all employees for your budgetary unit have had their individual records input. The time entry commands such as TEBD are for individual employees. When all of those records are saved the entire package is submitted to the reviewer through the HTA command.
Figure 14. Data Entry Screen - Biographical
Information
All entries are valid, press PF10 to save transaction
HPOBIO 1 TEST BIOgraphical information - BIO 07/02/97 14:11
Command: Action: U BU: Emp ID: 110417 Date: 05/10/1997
HTC: WR Seq: A
----------------------------------------------------------------------------
Action: U Emp ID: 110417 Smith, Gloreatha
Hourly Distribution Budgetary Unit: COEX COEX
Appointed Distribution Budgetary Unit: COEX COEX
Level 2: CE
Date of Birth: 07/16/1946 07/13/1946
Gender (F/M): F
Racial/Ethnic: B
Updated: By:
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode RStrt NextR Save CComm
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The following sections describe the BIO (BIOgraphical Information) function:
This command is helpful if you for some reason enter an incorrect value while setting up a new employee (SUNE), since no changes are permitted once the SUNE is saved. The Human Resources department will review transactions and give approvals when appropriate. Validations on these fields will work in the same manner as for the SUNE command, and changes here affect the base employee record.
Figure 15. Data Entry Screen - Hourly
Titles
HPOHT 1 PROD Hourly Titles - HT 12/10/04 09:59
Command: Action: V BU: RCEC Emp ID: 143890 Date: 12/10/2004
HTC: CA1 WR Seq: A
-------------------------------------------------------------------------------
Action: V Hourly Title Code: CA1
Title Name: Clerical Assistant I
Wage Rates - Minimum: 5.15 Maximum: 9.66
Description:
Duties are routine and repetitive in nature as detailed by supervisor's
instructions. Duties may include receptionist tasks, retail selling,
filing, shelving books or stocking shelves, typing, scheduling and
handing out media equipment.
Created: 06/24/95 10:28 Updated: 07/09/02 14:53 By: SHUMATE
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode NextR
CA1 displayed; please enter new key fields
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The following sections describe the HT function:
Note: Although other actions exist for those in Human Resources who are responsible for maintaining these titles, general campus users are only able to display the data.
You are given access to this command so that you can view the description and wage range when you are deciding which state hourly title best fits an employee's duties.
Figure 16. Data Screen - PDAY (Payroll
Dates And due bYs)
HPOHT 1 PROD Hourly Titles - HT 12/10/04 09:59
Command: pday Action: V BU: RCEC Emp ID: 143890 Date: 12/10/2004
HTC: CA1 WR Seq: A
-------------------------------------------------------------------------------
Action: V Hourly Title Code: CA1
Payroll Dates And due bYs - PDAY
Starting Pay Date: 11/20/2004
-------------------------------------------------------------
Payrolls with pay dates on or after: 11/20/2004
Payroll Payroll Updates and
Pay Date ____Type_____ ______Status_______ Approvals Due By
11/24/2004 H Hourly L Labor updated 11/18/2004 19:00
11/30/2004 M Monthly L Labor updated 11/22/2004 19:00 isor's
12/10/2004 H Hourly L Labor updated 12/03/2004 19:00 ing,
12/15/2004 O OT/Suppl. L Labor updated 12/09/2004 19:00 d
12/22/2004 H Hourly Not yet extracted 12/16/2004 19:00
12/23/2004 M Monthly Not yet extracted 12/17/2004 19:00
Payrolls 1 thru 6 displayed HUMATE
PF1=Help PF3=Quit PF5=RStrt PF8=Forwd F11--PF12---
Press PF8 to page forward, or enter new keys
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The following sections describe the PDAY function:
The following data elements are displayed:
Figure 17. Data Screen - List Hourly
employees for a BU
HPOLHBU 1 DEMO List Hourly employees for a BU - LHBU 12/10/04 13:44
Command: Action: V BU: HKRD Emp ID: Date: 10/05/2001
HTC: WR Seq: A Name:
-------------------------------------------------------------------------------
List Employees for BU: HKRD starting from: Total Hours for: 2001
Check YTD I9
Name Emp ID Dist Hours Required
----------------------------------- ------ ----- ---------- --------
_ Babb, John T. 118489 HKRD
_ Brasel, Ashley Elizabeth 145521 HKRD 59.00
_ Braswell, Kevin H 143048 PLSC
_ Cooksey, John L. 141657 PLSC 41.00
_ Funkhouser, Joel C 135608 MEEG X
_ Gibbons, Carolyn F 125049 HKRD 44.00
_ Gibbons, Leslie A 141367 FSBC
_ Golden, Robert Michael 140902 LLIB 52.00
_ Gordon, Joanna P 141593 AVCF X
_ Haas, Christopher A. 110989 ARKU
Employees 1 thru 10 displayed; 0 accessed but not effective
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit RStrt Forwd
Select an entry, PF8 to page forward, or enter new keys
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The following sections describe the LHBU function:
Note: The Name field allows you to begin the listing of employees at a certain point, to avoid the need to foward through several screens of a long list. When this field is non-blank, the list will begin with the next employee equal to or greater (alphabetically speaking) than the entered value. When left blank, the entire list of hourly employees is displayed, ten per screen in alphabetical order.
The list of employees includes anyone who possesses an active, approved wage rate in the Budgetary Unit. Such employees can include appointed employees, or those who also work on an hourly basis for other BUs.
From here, you can mark selection(s) and press PF2 (Suspend) or Enter to switch to other list or processing functions. The default location for a suspend is LWRE (List Wage Rates for an Employee) so that you can view the detail or select particular wage rates for use in time entry.
Figure 18. List Appointed Employees
for a Budgetary Unit - LABU
HPOLABU 1 DEMO List Appointed employees for a BU - LABU 12/10/04 13:48
Command: Action: V BU: HMRS Emp ID: Date: 10/05/2001
HTC: WR Seq: A Name:
-------------------------------------------------------------------------------
List Employees for BU: HMRS effective 10/05/2001
starting from Name: Special
Hrly I9 Check
Name Emp ID Pos No Appt Required Dist
----------------------------------- ------ ------ ---- -------- -----
_ Austin, Eleanor L 138482 4551
_ Baird, Rhonda Rook 136039 4
_ Bardwell, Rodney K 114186 7972
_ Bartz, Beverly A 141218 7996
_ Bell, Amy Dawn 127520 3506
_ Bellard, Penny Lee 125303 3196
_ Bentley, Jamie A. 116983 4129
_ Smith, David Bunger 136574 3836
_ Carey, Jennifer C. 116800 2301 BASI
_ Chestnut, Katherine 145417 7993 X
Employees 1 thru 10 displayed; 9 accessed but not effective
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode RStrt Forwd
Select an entry, PF8 to page forward, or enter new keys
|
The Date specified in the banner will determine which, if any, employees are displayed. The system uses the specified date to search the PSB files for active appointment records. Only employees with active appointed position records on the selected date will appear on LABU. You can specify dates in the past and/or future.
PF4 is labeled "DCode," and when pressed will overlay a detail window which shows Occupation codes and titles for the employees, as well as a classified grade when appropriate.
Figure 19. Decode window for
LABU
HPOLABU 1 DEMO List Appointed employees for a BU - LABU 12/10/04 13:48
Command: Action: V BU: HMRS Emp ID: Date: 10/05/2001
HTC: WR Seq: A Name:
-------------------------------------------------------------------------------
List Employees for BU: HMRS effective 10/05/2001
starting from Name: Special
Hrly I9 Check
Name Occupation De-Code
------------------------------ Code Title Grade
_ Austin, Eleanor L K006 Data Entry Specialist 10
_ Baird, Rhonda Rook K153 Secretary II 13
_ Bardwell, Rodney K R144 Program Coordinator 20
_ Bartz, Beverly A G035 Custodial Worker II 4
_ Bell, Amy Dawn R329 Payroll Services Specialist 18
_ Bellard, Penny Lee R329 Payroll Services Specialist 18
_ Bentley, Jamie A. R122 Inst. Personnel Analyst 20
_ Smith, David Bunger 2265 Graduate Assistant
_ Carey, Jennifer C. 2117 Project/Program Specialist
_ Chestnut, Katherine K155 Secretary I 11
Press ENTER to continue
Employees 1 thru 10 di
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode RStrt Forwd
Select an entry, PF8 to page forward, or enter new keys
|
Figure 20. Data Screen - List Time for
a Budgetary Unit
HPOLTBU 1 DEMO List Time for a Budgetary Unit - LTBU 12/10/04 13:49
Command: Action: V BU: ENGR Emp ID: Date: 10/25/2001
HTC: WR Seq: A Name:
-------------------------------------------------------------------------------
List for BU: ENGR to Be Paid: 10/25/2001 starting from Name:
Hrly WR Pay Period Unit/ ---OT Hrs--- Total
Cmd Employee Name Title Seq End Rate Hrs ST OTR Dollars
_ TEBD Boone, Natalie CA1 A 09/20/01 5.50 27.25 149.87
_ TEBD Davis, Michael TA2 A 09/20/01 8.00 14.00 112.00
_ TEBD De jesus, Jair CA1 A 09/20/01 5.50 14.00 77.00
_ TEBD England, Melan TA1 A 09/20/01 6.50 32.00 208.00
_ TEBD Medley, Brian TA1 A 09/20/01 6.50 32.00 208.00
_ TEBD Samdani, Quazi TA1 A 09/20/01 10.00 28.25 282.50
_ TEBD Sekiguchi, Tet CA1 B 09/20/01 5.50 23.50 129.25
_ UNIT Smith, Calla L CA1 C 09/20/01 500.00 4.00 2,000.00
_ TEBD Smith, Calla L CA1 A 09/20/01 8.50 22.75 193.37
_ UNIT Summerlin, Pau TA1 A 09/20/01 9.97 50.00 498.50
----------
Time Records 1 thru 10 of 12 are displayed Running Total 3,858.49
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode RStrt Forwd
Select an entry, PF8 to page forward, or enter new keys
|
The following sections describe the LTBU function:
Should you desire even further detail, you can mark the selection box(es) and suspend (PF2) to the time entry command. You will be able to view the actual time sheet showing detailed hours by day.
The running total increases as you use PF8 to forward through screens. When the final screen is reached, this number will represent the total wages expended under this BU for this pay date.
Figure 21. Data Screen - List Time for
an Employee and Week
HPOLTEW 1 DEMO List Time for an Employee and Week - LTEW 12/10/04 13:54
Command: Action: V BU: ENGR Emp ID: 100463 Date: 09/05/2001
HTC: CA1 WR Seq: B
-------------------------------------------------------------------------------
List of hourly time entries for: 100463 Smith, Calla Lilly
for the week of: 09/02/01 to 09/08/01
WR Period ---Reported--- -------Paid as-------
Cmd BU HTC Seq End Date Worked Holiday Regular OT@STR OT@OTR
_ TEBD ENGR CA1 B 09/09/01 54.00 | 40.00 14.00
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Updated: 12/10/04 13:53 by: PAY04
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit RStrt PrevW NextW
Select an entry, or enter new keys
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The following sections describe the LTEW function:
Figure 22. Data Screen - List Wage
Rates for a Budgetary unit
HPOLWRB 1 DEMO List Wage Rates for a Budgetary unit - LWRB 12/10/04 13:55
Command: Action: V BU: ENGR Emp ID: 100463 Date: 09/05/2001
HTC: CA1 WR Seq: B Status: A Name:
-------------------------------------------------------------------------------
Wage rates with Status: A Active for BU: ENGR Engineering
starting from Name:
__________ Employee __________ Wage W U S O
Name ID HTC Seq Begin End Rate D&S S t p T
_ Ameling, Brian Michael 142877 TA1 A 07/14/98 07/14/1999 6.50
_ Boone, Natalie 144767 CA1 A 06/13/99 12/01/2001 5.50
_ Davis, Michael H 108307 TA2 A 07/01/96 12/31/2001 8.00
_ De jesus, Jairo A 110137 CA1 A 06/13/99 12/30/2001 5.50
_ England, Melanie Alicia 137698 TA1 A 07/25/97 12/31/2001 6.50
_ Medley, Brian P 141832 TA1 A 01/21/98 12/31/2001 6.50
_ Samdani, Quazi G 110139 TA1 A 05/13/99 12/31/2001 10.00
_ Sekiguchi, Tetsundo 125771 CA1 B 08/27/97 12/31/2001 5.50
_ Smith, Calla Lilly 100463 CA1 C 08/01/01 12/30/2002 500.00 X
_ Summerlin, Paul A 134820 TA1 A 01/17/96 12/31/2001 9.97 X
Suspend to Command: WR
Wage Rates 1 thru 10 displayed
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit RStrt Forwd
Select an entry, PF8 to page forward, or enter new keys
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The following sections describe the LWRB function:
You may also wish to use LWRB to list wage rates when you need to maintain them via the UWR (Update Wage Rate) command, such as making them inactive or adjusting the ending effective date.
If the list for your BU is very long and you want to begin the listing at a particular point, use the optional Emp ID key field. An entry in this field will cause the list to begin with the next employee in the BU whose ID number is equal to or greater than the banner entry. Employees after this point are listed normally, and PF8 can be used to scroll through the list.
Figure 23. Data Screen - List Wage
Rates for an Employee
HPOLWRE 1 DEMO List Wage Rates for an Employee - LWRE 12/10/04 13:57
Command: Action: V BU: ENGR Emp Id: 100463 Date: 09/05/2001
HTC: CA1 WR Seq: B Status: A
-------------------------------------------------------------------------------
Wage rates for Emp: 100463 Smith, Calla Lilly
with Status: A Active
Wage Work Specl OT
Cmd BU HTC Seq Begin End Rate Study Unit Rate Rate D&S
_ WR ENGR CA1 A 08/01/01 06/30/2002 8.50
_ WR ENGR CA1 B 08/01/01 06/30/2002 8.50
_ WR ENGR CA1 C 08/01/01 12/30/2002 500.00 X
_ WR HKRD CA1 A 08/01/01 06/30/2002 8.50
Wage Rate 1 thru 4 displayed
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit RStrt
Select an entry, or enter new keys
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The following sections describe the LWRE function:
Should you wish to view more detailed information about a particular wage rate, mark the selection box and suspend (PF2) to the WR (Wage Rate) command. Alternatively, you might choose to suspend to UWR if you are preparing to make changes to the CCC distribution, status or ending effective date.
This list is also helpful if you know you want to enter a time sheet for a particular employee. By selecting the wage rate you wish to link to the time sheet, you ensure that the proper key fields are selected. Then you can suspend (PF2) to the appropriate time entry command and complete the time sheet.
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