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When you establish a wage rate form for a work study employee, make certain that you enter the budgetary unit in which time will be entered for the employee. You must also check the Work Study box in the Special Situations area to the right of the Wage Rate screen. This will cause the system to default the Work Study cost center and the appropriate percentage for the fiscal year. This also ensures that the Student Financial Aid department will review the wage rate and that the employee's award will be properly used and charged.
Figure 3. Data Entry Screen -
WR
HPOWR 2 DEMO Wage Rate - WR
Command: Action: V BU: HKRD Emp ID: 143005 Date: 09/20/2001
HTC: CA1 WR Seq: A
----------------------------------------------------------------------------
Action: V Emp ID: 999005 Treeson, Jannifer L WR Seq: A
BU: HKRD Hlth Sci Kins Recr & Dan HTC: CA1 Clerical Assistant I
Screen 1 of 2
Effective from: 08/01/2001 thru: 06/30/2002 Status: A
Date Last Paid: 10/10/2001 Check Distribution Budgetary Unit: HOUS
Hourly Wage Rate: 6.50 X Work Study _ Special Rate
Min: 5.15 Max: 9.42 _ Unit Based _ OT Straight Rate
_ Different and Sporadic
Cost Centers Descriptions Percent Allocated
0102 15020-11-0000 25
0412 07708-62-0000 75
Supervisor: 145496 Tree, Luna/Moon
Comments
Employee will be working in the membership office.
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode NextS
Press PF8 to view next screen or enter new keys
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The following sections describe the Wage Rate function:
Figure 4. Data Entry Screen -
UWR
Make changes and press ENTER to validate
HPOUWR 1 DEMO Update Wage Rate - UWR 11/05/96 13:40
Command: Action: U BU: ARKU Emp ID: 100008 Date: 12/30/1995
HTC: SA2 WR Seq: A
-------------------------------------------------------------------------------
Action: U Emp ID: 100008 Harris, Claudette/K WR Seq: A
BU: ARKU ARKANSAS UNION HTC: SA2 SERVICE ASSISTANT II
Effective from: 03/11/1995 thru: 06/30/1996 Status: A Percent
Cost Centers Descriptions Allocated
0202 17060-00-0000 UNIVERSITY PROGRAMS-ARK UNION 100
Updated: By:
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode RStrt NextR Save
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The following sections describe the UWR (Update Wage Rate) function:
Note:Reactivation of a workstudy wage rate must be initiated by Julie Craig 575-3283.
Note: New CCCs (not on original form created via the WR command) cannot be added here. You can, however, reset the allocation between any existing centers.
Figure 4. Data Entry Screen -
UWRS
HPOUWRS 1 DEMO Update Wage Rate Supervisor - UWRS 07/20/04 09:59
Command: Action: V BU: HKRD Emp ID: 143005 Date: 09/20/2001
HTC: CA1 WR Seq: A
-------------------------------------------------------------------------------
Action: V Emp ID: 999005 Treeson, Jannifer L WR Seq: A
BU: HKRD Hlth Sci Kins Recr & Dan HTC: CA1 Clerical Assistant I
Status: A
Effective from: 08/01/2001 thru: 06/30/2002
Work Study: X
Check Distribution BU: HOUS Residence Life/Services
Hourly Wage Rate: 6.50
Supervisor Employee ID: 145496 Tree, Luna Moon
Updated: By:
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
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The following sections describe the UWR (Update Wage Rate) function:
Figure 8. Data Entry Screen - Time
Entry for Work Study
HPOTEWS 2 DEMO Time Entry for Work Study - TEWS
Command: Action: V BU: HKRD Emp ID: 143005 Begin Date: 08/15/2001
HTC: CA1 WR Seq: A End Date: 08/20/2001
-------------------------------------------------------------------------------
Action: V BU: HKRD Emp ID: 999005 Name: Treeson, Jannifer L
WR Seq: A HTC: CA1 Clerical Assistant I
Check Dist: Period: 08/15/01 thru 08/20/01 Academic Term: 20013
MO Day In Out Hours MO Day In Out Hours MO Day In Out Hours
Aug 15 0800 1200 4.00
Aug 16 0800 1200 4.00
Aug 17 0800 1200 4.00
Aug 19 0800 1200 4.00
Aug 20 0800 1200 4.00
Tot Hrs: 20.00 Hourly Rate: 6.50 CWSP Award: 1,666.00 CWSP PTD: 827.12
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode Q/Nxt CCC EMail
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The following sections describe the TEWS function:
Figure 13. Data Entry Screen - Hourly
Time Approval
HPOHTA 1 DEMO Hourly Time Approval - HTA
Command: Action: V BU: HKRD Emp ID: 143005 Date: 10/10/2001
HTC: CA1 WR Seq: D
----------------------------------------------------------------------------
Action: V BU: HKRD Hlth Sci Kins Recr & Dan Hourly Payroll Date: 10/10/2001
Status of hourly time approval: A Approved
Note:
(Use command LTBU to access complete pay information)
Employee ID and Name Title Sq Begin End Total Pay
999353 Tree, Krista D CA1 A 09/08/2001 09/10/2001 108.00
999521 Treel, Ashley Elizabeth CA1 A 09/08/2001 09/15/2001 178.50
999521 Treel, Ashley Elizabeth CA2 A 09/08/2001 09/15/2001 347.50
999048 Treewell, Kevin H CA3 A 09/05/2001 09/07/2001 600.00
999657 Treesey, John L. CA3 A 09/05/2001 09/15/2001 430.50
999005 Treeson, Jannifer L CA1 A 09/08/2001 09/15/2001 255.12
999049 Tree, Carolyn F CA3 A 09/05/2001 09/15/2001 462.00
999902 Tree, Robert Michael CA1 D 09/02/2001 09/08/2001 316.31
Hourly Time Sheets 1 thru 8 of 19
Approved: 07/14/2004 12:55 By: PAY04
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode Forwd NextR
BU: HKRD Pay Date: 10/10/01 displayed; please enter new key fields
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The following sections describe the HTA function:
Note: If a budgetary unit does not submit and approve all time sheets for the pay period, a check will be cut for the sheets not submitted and held at Payroll until written approval is obtained.
It is important that you realize that you must not submit your time until you are certain that all employees for your budgetary unit have had their individual records input. When all of those records are saved the entire package is submitted to the reviewer through the HT command.
We will not go into great detail here regarding the approval process since that better fits into documentation for TARGET reviewers. We should point how two things, however:
This function allows for a modification of time sheets. If you submit and then find that an error occurred you have two choices. If the reviewers have not yet taken action you can withdraw the transaction. Then, make your changes through the time entry commands and submit again. If the reviewers have already taken action you must delete the approval. If the reviewer performs the delete (Action of D), you should have no problem. Confusion can arise if a data entry person attempts to process a deletion of an HTA approval. This is allowed, but instead of an instant removal of the approval, a TARGET transaction request is routed to the reviewer(s). This transaction is a request to perform the deletion. The confusion arises when reviewers believe that they should reject the reqest. Actually, the request is essentially the following question: "May I remove your prior approval?" When it is thought of this way, you can see that approving the deletion request will actually finalize the removal. Then you can make appropriate changes to the time sheets via the various time entry commands and re-submit the HTA transaction.
Figure 14. Data Entry Screen - Appointed
Information
HPOBIO 1 DEMO BIOgraphical information - BIO
Command: Action: V BU: HKRD Emp ID: 999005 Date: 10/10/2001
HTC: CA1 WR Seq: D
----------------------------------------------------------------------------
Action: V Emp ID: 999005 Treeson, Jannifer L
Hourly Distribution Budgetary Unit: HKRD
Appointed Distribution Budgetary Unit:
Date of Birth: 11/22/1976
Gender (F/M): F
Racial/Ethnic: B
Updated: 09/30/01 15:03 By: PAY04
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode NextR
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The following sections describe the BIO (BIOgraphical Information) function:
Figure 15. Data Entry Screen - Hourly
Titles
HPOHT 1 DEMO Hourly Titles - HT
Command: Action: V BU: Emp ID: Date: 10/10/2001
HTC: CA1 WR Seq:
-------------------------------------------------------------------------------
Action: V Hourly Title Code: CA1
Title Name: Clerical Assistant I
Wage Rates - Minimum: 5.15 Maximum: 9.42
Description:
Duties are routine and repetitive in nature as detailed by supervisor's
instructions. Duties may include receptionist tasks, retail selling,
filing, shelving books or stocking shelves, typing, scheduling and
handing out media equipment.
Created: 06/24/95 10:28 Updated: 07/01/98 08:59 By: SHUMATE
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode NextR
Please enter new key fields
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The following sections describe the HT function:
Figure 16. Data Screen - PDAY (Payroll
Dates And due bYs)
Starting Pay Date: 07/02/2004
-------------------------------------------------------------
Payrolls with pay dates on or after: 07/02/2004
Payroll Payroll Updates and
Pay Date ____Type_____ ______Status_______ Approvals Due By
07/09/2004 H Hourly L Labor updated 07/01/2004 19:00
07/15/2004 O OT/Suppl. L Labor updated 07/08/2004 19:00
07/26/2004 H Hourly L Labor updated 07/20/2004 19:00
07/30/2004 M Monthly Not yet extracted 07/23/2004 19:00
08/10/2004 H Hourly Not yet extracted 08/04/2004 19:00
08/13/2004 ES EndOfSumm. Not yet extracted 08/06/2004 19:00
Payrolls 1 thru 6 displayed
PF1=Help PF3=Quit PF5=RStrt PF8=Forwd
Press PF8 to page forward, or enter new keys
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The following sections describe the PDAY function:
The following data elements are displayed:
Figure 17. Data Screen - HWSC (Hourly Work Study
Calendar)
HPOHWSC 1 PROD Hourly Work Study Calendar - HWSC
Command: Action: V BU: Emp ID: Date: 07/22/2004
HTC: WR Seq: A Academic Term: 20043
-------------------------------------------------------------------------------
Action: V Academic Term: 20043
Date Period Begin: 08/23/2004
Date Period End : 01/16/2005
Last Payroll Date for Term: 02/10/2005
Created on: 06/29/2004 08:43 by: PAY04
Updated on: by:
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode NextR
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The following sections describe the PDAY function:
The following data elements are displayed:
Figure 17. Data Screen - List Hourly
employees for a BU
HPOLHBU 1 DEMO List Hourly employees for a BU - LHBU 07/23/04 10:22
Command: Action: V BU: HKRD Emp ID: Date: 09/20/2001
HTC: WR Seq: A Name:
-------------------------------------------------------------------------------
List Employees for BU: HKRD starting from: Total Hours for: 2001
Check YTD I9
Name Emp ID Dist Hours Required
----------------------------------- ------ ----- ---------- --------
_ Brasel, Lexie 999521 HKRD 59.00 X
_ Braswell, Harry K. 999048 PLSC
_ Cooksey, Eddy 999657 PLSC 41.00
_ Frierson, Tammy M. 999005 HKRD 84.00
_ Gibbons, Roberta 999049 HKRD 44.00
_ Golden, Bobby 999902 LLIB 52.00
_ Jackson, Kathy 999388 SADE 43.00
_ Johnson, Kenny 999673 ART 100.50
_ Lee, Leilani Lynn 999298 HOUS 50.00
_ Mathew, Derrick Duane 999895 SADE 70.00
Employees 1 thru 10 displayed; 0 accessed but not effective
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit RStrt Forwd
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The following sections describe the LHBU function:
Note: The Name field allows you to begin the listing of employees at a certain point, to avoid the need to foward through several screens of a long list. When this field is non-blank, the list will begin with the next employee equal to or greater (alphabetically speaking) than the entered value. When left blank, the entire list of hourly employees is displayed, ten per screen in alphabetical order.
The list of employees includes anyone who possesses an active, approved wage rate in the Budgetary Unit. Such employees can include appointed employees, or those who also work on an hourly basis for other BUs.
From here, you can mark selection(s) and press PF2 (Suspend) or Enter to switch to other list or processing functions. The default location for a suspend is LWRE (List Wage Rates for an Employee) so that you can view the detail or select particular wage rates for use in time entry.
Figure 18. List workstudy Time for Employee
and Termt - LTET
HPOLTET 1 DEMO List workstudy Time for Employee & Term - LTET 07/23/04 10:58
Command: Action: V BU: HKRD Emp ID: 143005 Date: 09/20/2001
HTC: WR: A Academic Term: 20013
-------------------------------------------------------------------------------
List for Emp ID: 143005 Frierson, Jannifer L
Academic Term: 20013 Fall of academic year 2001 Person ID: P001074024
Enrolled Half Time or Greater: Y Date Dropped Below Half Time:
Work Study Award Changed on: 07/08/04 Work Study Award Amount : 1,666.00
Work Study Adj to Date Amt : -100.00 Work Study Paid to Date Amt: 827.12
--- Pay Period --- Date Reg BU Hrly WR Hours Total
Begin End to be Pd Cd Title Seq Rate Reg Dollars
_ 09/08/01 09/15/01 10/10/01 HKRD CA1 A 6.50 22.00 255.12
_ 09/08/01 09/15/01 10/10/01 CWSP CA1 A 8.50 26.00 221.00
_ 08/29/01 09/07/01 09/25/01 CWSP CA1 A 8.50 26.00 221.00
_ 08/15/01 08/20/01 09/25/01 HKRD CA1 A 6.50 20.00 130.00
Suspend Command: TEWS Time Records 1 thru 4 of 4 are displayed
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit RStrt Hours
Select an entry, or enter new keys
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Figure 20. Data Screen - List Time for
a Budgetary Unit
HPOLTBU 1 DEMO List Time for a Budgetary Unit - LTBU 07/23/04 11:44
Command: Action: V BU: HKRD Emp ID: 143005 Date: 10/10/2001
HTC: WR Seq: A Name:
-------------------------------------------------------------------------------
List for BU: HKRD to Be Paid: 10/10/2001 starting from Name:
Hrly WR Pay Period Unit/ ---OT Hrs--- Total
Cmd Employee Name Title Seq End Rate Hrs ST OTR Dollars
_ TEWS Berry, Krista CA1 A 09/10/01 6.00 12.00 108.00
_ TEWS Brasel, Ashley CA1 A 09/15/01 6.00 29.75 178.50
_ TEWS Brasel, Ashley CA2 A 09/15/01 10.00 18.25 11.00 347.50
_ UNIT Braswell, Kevi CA3 A 09/07/01 200.00 3.00 600.00
_ TEBD Cooksey, John CA3 A 09/15/01 10.50 41.00 430.50
_ TEWS Frierson, Jann CA1 A 09/15/01 6.50 22.00 11.50 255.12
_ TEBD Gibbons, Carol CA3 A 09/15/01 10.50 44.00 462.00
_ TEWS Golden, Robert CA1 D 09/08/01 5.25 32.50 18.50 316.31
_ TEWS Jackson, Kenya PA1 D 09/15/01 10.30 17.00 175.10
_ TEWS Johnson, Kezia CA1 A 09/15/01 6.00 9.00 54.00
----------
Time Records 1 thru 10 of 19 are displayed Running Total 2,927.03
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit DCode RStrt Forwd
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The following sections describe the LTBU function:
Should you desire even further detail, you can mark the selection box(es) and suspend (PF2) to the time entry command. You will be able to view the actual time sheet showing detailed hours by day.
The running total increases as you use PF8 to forward through screens. When the final screen is reached, this number will represent the total wages expended under this BU for this pay date.
Figure 22. Data Screen - List Wage
Rates for a Budgetary unit
HPOLWRB 1 DEMO List Wage Rates for a Budgetary unit - LWRB
Command: Action: V BU: HKRD Emp ID: 110989 Date: 10/10/2001
HTC: CA2 WR Seq: A Status: A Name:
-------------------------------------------------------------------------------
Wage rates with Status: A Active for BU: HKRD Hlth Sci Kins Recr & Dan
starting from Name:
__________ Employee __________ Wage W U S O
Name ID HTC Seq Begin End Rate D&S S t p T
_ Babb, John T. 118489 CA2 A 07/01/01 06/30/2002 6.50
_ Brasel, Ashley Elizabet 145521 CA1 A 08/01/01 06/30/2002 6.00 X
_ Braswell, Kevin H 143048 CA3 A 08/01/01 06/30/2002 200.00 X
_ Cooksey, John L. 141657 CA3 A 08/01/01 06/30/2002 10.50
_ Frierson, Jannifer L 143005 CA1 A 08/01/01 06/30/2002 6.50 X
_ Gibbons, Carolyn F 125049 CA3 A 08/01/01 06/30/2002 10.50
_ Golden, Robert Michael 140902 CA1 D 08/01/01 06/30/2002 5.25 X
_ Haas, Christopher A. 110989 CA2 A 07/01/01 06/30/2002 8.50
_ Jackson, Kenya Lashall 116388 PA1 D 07/01/01 06/30/2002 10.30 X
_ Johnson, Kezia 135673 CA1 A 08/01/01 06/30/2002 6.00 X
Suspend to Command: WR
Wage Rates 1 thru 10 displayed
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit RStrt Forwd
Select an entry, PF8 to page forward, or enter new keys
|
The following sections describe the LWRB function:
You may also wish to use LWRB to list wage rates when you need to maintain them via the UWR (Update Wage Rate) command, such as making them inactive or adjusting the ending effective date.
If the list for your BU is very long and you want to begin the listing at a particular point, use the optional Emp ID key field. An entry in this field will cause the list to begin with the next employee in the BU whose ID number is equal to or greater than the banner entry. Employees after this point are listed normally, and PF8 can be used to scroll through the list.
Figure 23. Data Screen - List Wage
Rates for an Employee
HPOLWRE 1 DEMO List Wage Rates for an Employee - LWRE
Command: Action: U BU: CWSP Emp Id: 143005 Date: 10/10/2001
HTC: CA1 WR Seq: A Status: A
-------------------------------------------------------------------------------
Wage rates for Emp: 143005 Frierson, Jannifer L
with Status: A Active
Wage Work Specl OT
Cmd BU HTC Seq Begin End Rate Study Unit Rate Rate D&S
_ WR HOTZ CA1 G 05/05/99 08/30/1999 5.75
_ WR HKRD CA1 A 08/01/01 06/30/2002 6.50 X
_ WR WICS SA2 A 08/01/98 08/01/2000 10.00
_ WR ANFD CA2 A 03/01/99 06/30/1999 6.00
_ WR ANFD CA2 C 03/01/99 06/30/1999 1.00 X X
Wage Rate 1 thru 5 displayed
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
Help Suspd Quit RStrt
Select an entry, or enter new keys
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The following sections describe the LWRE function:
Should you wish to view more detailed information about a particular wage rate, mark the selection box and suspend (PF2) to the WR (Wage Rate) command. Alternatively, you might choose to suspend to UWR if you are preparing to make changes to the CCC distribution, status or ending effective date.
This list is also helpful if you know you want to enter a time sheet for a particular employee. By selecting the wage rate you wish to link to the time sheet, you ensure that the proper key fields are selected. Then you can suspend (PF2) to the appropriate time entry command and complete the time sheet.
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