This section explains the processes by which a user creates a graduate assistant tuition waiver. Graduate assistant tuition waivers are processed in PSB (Position System/Budget). MGAC (Menu of Graduate Assistant Commands) allows a user to see all the functions and lists associated with GA tuition waivers.
Graduate Assistant Tuition Waivers can be entered on or after the following dates:
The term dates are as follows:
GATW (Graduate Assistant Tuition Waiver) provides the facility for viewing and creating graduate assistant tuition waivers by term. This function can also be used to create an out of state tuition waiver by term. Only one GA tuition waiver is allowed for an employee and term.
GATW (Graduate Assistant Tuition Waiver) is also used to create and view graduate assistant tuition waivers for summer. Only one GA tuition waiver is allowed for an employee and term. Note: you must process your summer teaching and/or summer research records before creating your summer GA tuition waivers (unless the GA is in a 12-month position). The system verifies that the SUMT or XPAY has been approved before allowing you to process a waiver for summer.
Processing changes for Summer GA Tuition Waivers:
Since only one GA tuition waiver for the summer is allowed, any adjustments to the original tuition waiver are manual. If you need to increase or decrease the number of hours for which a GA is eligible because of an increase or decrease in teaching hours or days worked or termination of a 12-month GA, please contact Paula Lasner so she can process a manual tuition waiver to be applied or reversed on the student's account.
Guidelines for summer GA Tuition Waivers:
If the GA is teaching at least one hour, they are eligible for up to 6 hours on the tuition waiver. If the GA is teaching at least 6 hours, they are eligible for up to 9 hours on the tuition waiver.
If the GA is working at least 30 days doing research in one half of the summer, they are eligible for up to 4 hours on the tuition waiver. If the GA is working at least 30 days doing research in each half of the summer, they are eligible for up to 9 hours on the tuition waiver.
If the GA is in a 12-month position, they are eligible for up to 9 hours on the tuition waiver. If the GA has a future dated termination, then they are eligible for up to 4 hours on the tuition waiver.
There are several list functions available in PSB to find GA tuition waivers.
LTWE (List Tuition Waivers for an Employee) displays GA waivers for an employee. The list also displays the term, PSB BU, 9/12, employee percentage, working department, type of work performed, whether centrally funded or not (blank indicates that it is an out of state tuition waiver), and the number of hours, if waiver was limited to a specified number of hours.
LTWT (List Tuition Waivers for a Term) displays GA waivers for a term starting from a name (optional). The list also displays the employee name, PSB BU, 9/12, employee percentage, working department, type of work performed, whether centrally funded or not (blank indicates that it is an out of state tuition waiver), and the number of hours, if waiver was limited to a specified number of hours.
LTWB (List Tuition Waivers for a BU & Term) displays GA Waivers for a BU and term. The list also displays the employee name, 9/12, employee percentage, working department, type of work performed, whether centrally funded or not (blank indicates that it is an out of state tuition waiver), and the number of hours, if waiver was limited to a specified number of hours.
LWTE (List tuition Waiver Txns for an Employee) displays GA waiver transactions for an employee from the latest to earliest terms. The list also displays the PSB BU, 9/12, employee percentage, working department, type of work performed, whether centrally funded or not (blank indicates that it is an out of state tuition waiver), requested by, transaction status, and status date.
There are several list functions available in PSB to find centrally funded GA tuition waivers.
LWPT (List tuition Waiver Pools for a Term) displays the number of centrally funded waivers allocated and used for a term by BU.
LWPB (List tuition Waiver Pools for a BU) displays the number of centrally funded waivers allocated and used for BU by term.
LGAB (List GA's for a BU and date (term)) displays all GA positions for a BU. The T/W indicates whether a tuition waiver has been processed or not.
Please contact Jennifer Carey at 575-6134 with the BASIS team with any questions.