Sole Source Purchases
This document updated:   02/26/2002

Definition:

Items which perform a certain function for which no other items are known to exist. Examples may include an item to match other items (compatibility), a unique piece of equipment manufactured and sold by one company only, etc...

Purpose:

To allow, under certain conditions, for procuring goods or services from a single source without soliciting bids from multiple sources.

All sole source requisitions MUST use the on line form, paper forms are not allowed.

  1. How do I find the BASIS on-line form for completion

    1. While in REQH, press PF9
    2. Choose BU’s Comments to Purchasing option by marking with "X" and pressing enter
    3. Press PF11 (insert option)
    4. Tab to "Insert other text entity" then press PF10
    5. Move cursor to "Record Type Field" and input letters "PUR"
    6. Press Enter and type "SS" in "ID:" field
    7. Press Enter and tab to "SS-1" and mark with an "X"
    8. Press PF10
    9. Indicate your Sole Source Justification option and press PF8 to forward page.
    10. Fill in required data and PF8 to forward page to last section.
    11. Fill in required data on this last section.
    12. PF10 - to save.

  2. Sole source purchases may be justified in one of three ways:

    1. Purchase of repairs involving hidden damage. If a vehicle, please include the license number.
    2. Purchase requiring performance compatibility with existing commodities and/or services.
    3. Purchase based on performance specifications.
    4. Give a DETAILED justification on the form.