Sole Source Purchases
This document updated: 02/26/2002
Definition:
Items which perform a certain function for which no other items are known to exist.
Examples may include an item to match other items (compatibility), a unique piece of
equipment manufactured and sold by one company only, etc...
Purpose:
To allow, under certain conditions, for procuring goods or services from a single source
without soliciting bids from multiple sources.
All sole source requisitions
MUST use the on line form, paper forms are not allowed.
- How do I find the BASIS on-line form for completion
- While in REQH, press PF9
- Choose BU’s Comments to Purchasing option by marking with "X" and pressing enter
- Press PF11 (insert option)
- Tab to "Insert other text entity" then press PF10
- Move cursor to "Record Type Field" and input letters "PUR"
- Press Enter and type "SS" in "ID:" field
- Press Enter and tab to "SS-1" and mark with an "X"
- Press PF10
- Indicate your Sole Source Justification option and press PF8 to forward page.
- Fill in required data and PF8 to forward page to last section.
- Fill in required data on this last section.
- PF10 - to save.
- Sole source purchases may be justified in one of three ways:
- Purchase of repairs involving hidden damage. If a vehicle, please include the license number.
- Purchase requiring performance compatibility with existing commodities and/or services.
- Purchase based on performance specifications.
- Give a DETAILED justification on the form.
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