UPS' Approving VWR eBusiness Charges

Approving your VWR charges

  1. Once you have located your employee's names from LEEB; select an employee and press PF2 (Suspend). The system will take you to the list function: LEEC (List Echarges for an Emp, Vendor, and Date).
  2. This list will show you ALL of the charges made by this individual. Mark each charge displayed and press PF2 (Suspend). The system will take you to the function: EIC (Electronic Invoice Charges). At this point you are now ready to review and approve your charges.
  3. Change the Action to a U and press 'Enter'.
  4. Your cursor will be in the BU field; if you wish to modify the BU you may do so, otherwise tab to the Received Date field.. A date will default, but may be modified.
  5. Tab to the Approval Code field. The code defaults to a 'U' (Unapproved). At this point you have a choice of modifying the code to a 'G' (good) or an 'R' (refund being requested). Important: Even if you put an 'R' in this field, the vendor will still receive payment, but this code can be used to monitor how many orders resulted in a refund.
  6. By pressing the PF11 (ItemDt) key you will see the detail of the items purchased. Press PF3 (Quit) to exit this screen.
  7. If you wish to expense these charges against the default cost center and category displayed on the screen, at this point you will press 'Enter' to validate and PF10 to save. If you only wish to change the default category, you may change it at this point and then press PF10 to save.
  8. If you want to redistribute your charges to other 'pre-defined' cost centers see: 'How to Approve your Charges along with redistributing to a different Cost Center'.

How to Approve your Charges Along with Redistributing to a Different Cost Center

  1. Follow Steps 1 through 6 above
  2. Tab to the Cost Center field and press PF1. The list of 'pre-defined' cost centers you created from the PAPC function, along with your default cost center will be displayed. At this point you can begin selecting the cost center (s) you wish to use to distribute the costs on this order.
  3. Once you have included the cost centers you wish to use (maximum of 10), you have the option of entering the dollar amounts in the expense' column, or of pressing the PF9% key to enter percentages.
  4. Press 'Enter' to validate, and PF10 to save your distribution and approval.