This section is best used as a step-by-step guide as you generate auto pos, and cancel internal requisitions.
The Internal Purchase Orders will print on a separate report from other purchase orders.
The report will designate how many internal purchase orders were created, how many 'future dated' internal requisitions are still waiting to be created, and how many internal requisitions had errors which will result in the internal requisition being canceled.
The report will look similar to the following:
UPBCAPO University of Arkansas, Fayetteville
University Procurement System (UPS)
Internal Purchase Orders
Req No PO No Vendor ID Vendor Name
54068 6096189 142729-01-001 Physical Plant
54076 6096190 142750-01-001 Mailing Services
54077 6096191 142749-01-001 Printing Services
54078 6096192 142743-01-001 Telephone Office
54065 6096173 142744-02-001 Gas Cylinder Management
54045********************Vendor address is obsolete 142741 1 1
54050********************Vendor address is obsolete 142741 1 1
5 Internal Purchase Order(s) Created
2 Future Date Internal Requisition(s)
0 Date(s) changed
2 Internal Requisition(s) with errors
************** End of report **************
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Reasons for cancellation of an internal requistion are as follows:
In order to cancel a requisition, any lines associated with the requisition must be canceled first.
Canceling an internal requisition is a four (4) step process. First you must find out how many lines are contained on the internal requisition. Then you must cancel the requisition lines through PURL (Purchasing Update to Requisition Line). Then, you must cancel the requisition header through PURH (Purchasing Update to Requisition Header). And finally, you will notify the dept. of the cancellation and why.